Resource Repository
Our newest resources appear at the top of each section below. The search bar in the upper right-hand corner of every page makes quick work of locating resources, including: presentations, job aids, templates, documents and other items.
CALPADS
CIM PowerPoint Presentation - April 6, 2021.
Updated: 4/16/2021
This document provides information on how CALPADS data are used and the consequences for not submitting and certifying required data submissions on time.
Updated: 3/18/2021
A collection of statements to help an organization build its capacity for higher quality data.
Updated: 2/17/2021
This is a sample list of key organizational roles and data that needs to be maintained and verified in CALPADS with space to add contact info for each.
Updated: 2/16/2021
This is a sample list to guide LEAs in building an inventory of organizational data with key attributes.
Updated: 2/16/2021
This is the CALPADS Fall-2 Assignment Monitoring PowerPoint presentation for winter 2021 training sessions.
Updated: 1/28/2021
This course provides an overview of Fall-2 and a review of the data submission. It provides an overview of the staff and course information reported in Fall-2. Additionally, the certification process and reports review is covered in detail. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with Fall 2.
Updated: 1/20/2021
The Fall 2 Data Population live session is meant to connect the dots between the different file types required for this submission. Each file type will not be discussed in detail. The expectation is that each attendee watch the self-paced video specific to each file type prior to attending the live session.
Updated: 1/14/2021
This presentation reviews the key points of Fall 2 Reporting and Certification changes. This is for staff who have Fall 2 certification experience and would like a refresher. There is no demonstration of the functionality.
Updated: 1/14/2021
This course provides an overview of Work-Based Learning program purpose and a review of the data submission. It looks at the data population in detail and examines the field specifications and valid codes . It also covers some of the conditional edits that are applied to different data elements.
Updated: 11/24/2020
This presentation provides details on changes related to Fall 1 Reporting and Certification. This is for staff who have experienced the Fall 1 certification process previously and would like a refresher.
Updated: 10/26/2020
This presentation provides an overview of the anomaly process and detailed instruction for reviewing and resolving SSID anomalies.
Updated: 10/19/2020
This is the CIM PowerPoint presentation for October 13, 2020.
Updated: 10/12/2020
This presentation is for the Monterey COE Fall-1 Reporting & Certification Live Webinar.
Updated: 10/12/2020
This course provides an overview of Fall-1 and a review of the data submission. It provides information about the student subgroups reported in Fall-1. Additionally, the certification process and reports review is covered in detail. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with Fall 1.
Updated: 9/30/2020
This presentation provides detailed data population for the student profile for Fall-1. It also provides detailed instruction on the online and batch process to request SSIDs (Statewide Student Identifiers) and the enrollment and maintenance of SSIDs.
Updated: 9/17/2020
This presentation is for the San Diego COE Fall-1 Data Population Live Webinar.
Updated: 9/15/2020
This End of Year 4 Reporting and Certification PowerPoint Presentation is for the SELPA training session.
Updated: 6/12/2020
This is a consolidated PowerPoint presentation for EOY 4 and EOY 3 to help SEDS Coordinators.
Updated: 6/11/2020
This presentation provides detailed instructions for EOY 1 Reporting and Certification. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with EOY 1. LEA Admin can edit and use this document to train local staff regarding the importance of and preparations for CALPADS End of Year 1 Data Collection.
Updated: 6/11/2020
This presentation provides detailed instructions for 2 Reporting and Certification. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with EOY 2.
Updated: 6/11/2020
This presentation provides detailed instructions for 3 Reporting and Certification. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with EOY 3.
Updated: 6/11/2020
This course provides an overview of EOY 4 and a review of the data submission reported for students with disabilities. Additionally, the certification process and reports review are covered in detail. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with EOY 4.
Updated: 6/11/2020
This presentation provides an overview of all EOY (1-4) submissions. This session is geared towards experienced CALPADS users who already understand the EOY submission process. The presentation will focus on what has changed and review the most frequent support topics.
Updated: 5/7/2020
This presentation is for the San Diego COE EOY-1 Reporting & Certification Live Webinar.
Updated: 5/5/2020
This presentation is for the San Diego COE EOY-2 Reporting & Certification Live Webinar.
Updated: 5/5/2020
This presentation is for the San Diego COE EOY-3 Reporting & Certification Live Webinar.
Updated: 5/5/2020
This is the CIM PowerPoint presentation for April 7, 2020.
Updated: 4/7/2020
This session provides an overview of the Statewide Education Systems and describes the CALPADS workflow and data collections. The session will also describe best practices for the data management team and data security.
Updated: 3/5/2020
This presentation provides guidance on collecting and maintaining student discipline information for Nonpublic, Nonsectarian Schools (NPS).
Updated: 12/6/2019
This presentation provides an overview of the anomaly process and detailed instruction for reviewing and resolving anomalies.
Updated: 10/21/2019
This presentation is for the CALPADS Information Meeting (CIM) for October 8, 2019.
Updated: 10/21/2019
This document provides a list of important Fall-1 resources.
Updated: 10/21/2019
This course provides an overview of the features and key concepts of CALPADS. It also includes detailed instructions in the set-up and maintenance of user access accounts.
Updated: 10/7/2019
Special Education System (SES) Data Population with SEIS Presentation
Updated: 10/7/2019
This presentation provides detailed instructions for EOY 1 Reporting and Certification. It also covers certification errors, how to use the CALPADS documentation for troubleshooting and error resolution, and common problems with EOY 1. LEA Admin can edit and use this document to train local staff regarding the importance of and preparations for CALPADS End of Year 1 Data Collection.
Updated: 10/7/2019
This presentation covers basic Student Discipline (SDIS) data population requirements. It focuses on data population, data scenarios, validation rules and the technical aspects SDIS.
Updated: 10/7/2019
This presentation covers basic Student Absence Summary submission (STAS) data population requirements. It focuses on data population, data scenarios, validation rules and the technical aspects STAS.
Updated: 10/7/2019
CALPADS Reference Document
Updated: 10/7/2019
This presentation provides an overview of the anomaly process and detailed instruction for reviewing and resolving anomalies.
Updated: 10/7/2019
This presentation provides an overview of the anomaly process and detailed instruction for reviewing and resolving anomalies.
Updated: 10/7/2019
This peresentation provides information to introduce participants to the issues related to data privacy, safeguarding CALPADS data, and other privacy related topics.
Updated: 10/7/2019
This peresentation provides information to introduce participants to the issues related to data privacy, safeguarding CALPADS data, and other privacy related topics.
Updated: 10/7/2019
Data Privacy Reference Document
Updated: 10/7/2019
Data Privacy Reference Document
Updated: 10/7/2019
This presentation provides information to prepare participants to use the new cohort reports and verify the accuracy of the cohort groupings.
Updated: 10/7/2019
This presentation provides information to prepare participants to use the new cohort reports and verify the accuracy of the cohort groupings.
Updated: 10/7/2019
Four Year Cohort Reference Document
Updated: 10/7/2019
This presentation provides an explanation of the COE-LCFF report and actions needed to verify counts for certification.
Updated: 10/7/2019
This presentation provides an explanation of the COE-LCFF report and actions needed to verify counts for certification.
Updated: 10/7/2019
This presentation offers a big picture of reporting requirements including changes in the statewide systems, lessons learned and best practices for state reporting.
Updated: 10/7/2019
This presentation in PDF format offers a big picture of reporting requirements including changes in the statewide systems, lessons learned and best practices for state reporting.
Updated: 10/7/2019
This presentation describes the steps that must be taken in CALPADS when an independently reporting charter school closes.
Updated: 10/7/2019
This presentation describes the steps that must be taken in CALPADS to reauthorize an independently reporting charter with same school code or with a new school.
Updated: 10/7/2019
CSIS Presentations
This presentation highlights several of the high stakes ways data are being used and how you can impact the quality and accuracy of those data to maximize funding, insure student and school performance are accurately reflected, and direct the use of limited resources.
Updated: 12/5/2019
Quality isn’t something that you check after the software has been developed. It starts at the beginning and is “baked in” every step of the way. In this session, we share our QA team’s progress in adopting practices, tools, and techniques to ensure high-quality software application releases. You will learn about testing automation, tooling, metrics and measurement, test team leadership, and the role of testing within an Agile software development workflow.
Updated: 10/7/2019
Data Culture
The structure for this analysis adapts the work of the State Chief Data Officer Network's framework of principles for advancing their use of data and evidence. This questionnaire is designed as a communication tool to assist in the discussion of the current state of data governance within the LEA and can be used to inspire areas for additional research, planning, and implementation.
Updated: 2/17/2021
As educational leaders, we know this: high quality data is foundational to better decisions. The increasing growth and importance of data necessitates a thorough examination of our systems and practices to help make schools better.
Updated: 10/7/2019